Neighborhood Barbecue Calendar

6 Weeks Before Your Barbecue                                                                                 

                                                                                         

                                                                                               

5 Weeks Before Your Barbecue                             

                                                                                                

                                                                                                

4 Weeks Before Your Barbecue                            

                            

3 Weeks Before Your Barbecue

2 Weeks Before Your Barbecue

1 Week Before Your Barbecue

Night Before Barbecue

Day of the Barbecue

     6:00 am

    

          

Noon - 2:00

     2:00 - 3:00 pm

     4:00 pm

     4:30 pm

     5:30 pm

     6:00 pm

Mail or Pass Out Your First Flyer

   (Click here for sample)

City of Cedar Hill Printing & Postage                    Program (Click here)

Contact Neighbor2Neighbor with meeting          information (Click here)

Kick-Off & Organizational Meeting            

   (Click here to request N2N representative)

During this meeting you should discuss:

   * Date for Cook-Off

   * Basic Rules & Regulations

   *  Explain Entry Fees and Prizes

   *  Explain City Cook-Off

   *  Select Head of Cook-Off Commitees:

           Food Committee

                                                                                              Set-Up Committee

                                                                                              Clean-Up Committee

           Music & Entertainment Committee

           Games Committee

   (Click here for talking points for the first             meeting.)

Contact City for Permit                                              (Click here for city contact) 

Mail or Pass Out 2nd Flyer                                       (Click here for sample)

2nd Meeting

  *  Who's Participating

                                                                                      *  Specific Details (Date, Time, Place)

                                                                                      *  Packet Distribution 

           (Click here for City-Wide competition                      rules & regulations.)   

Phone Calls to Check in with Participants

   *  Cooks

   *  Committee Heads and Members

   *  Collect money (if applicable) 

   *  Confirm rentals and/or vendors

Phone Calls for Last Minute Reminders

   and Confirmations

Initial Set-Up & Coordination

   (if in secure location)

   *  Tables, etc.

   *  Competitors Areas

Set-Up Competitors Areas if Unable to the Night Before - Start Cooking

Set-Up Tables, Tents, etc.

Drinks & Ice Chest Set Out

Music Starts

Board Games

Childrens Games

Cooking Completes

Meat Presentation to Judges

Judging Complete

Winners Announced

Everyone Eats!